Stop Searching. Start Finding.
Site Sonar automatically identifies where your patients received care using structured claims data. Turn months of detective work into minutes of precise, verified facility lists.
Manual Discovery is Broken
Record retrieval teams waste thousands of dollars and countless hours hunting for provider information that should be at their fingertips.
Patient Memory Gaps
Patients struggle to remember exact facility names from years ago. Mergers, rebrands, and emergency visits create blind spots that manual research can never fill.
The Operational Drain
Retrieval specialists spend 2-3 hours per case just finding the right facilities. Multiple follow-up calls delay work by days or weeks and drive up labor costs.
Wrong Facility Requests
Every incorrect facility means a wasted retrieval fee, a missed deadline, and a frustrated client. Guesswork compounds costs across thousands of cases.
Your Digital Detective.
Site Sonar analyzes insurance claims to uncover exactly where your patients received care, then presents you with a complete, verified facility list — no guesswork required.
Claims Data Integration
Automatically pulls treatment history from insurance claims, revealing a complete picture of where your patient received care — including visits they may have forgotten.
Facility Mapping
Translates cryptic insurance codes into real facility names and current addresses. No more guessing which provider a claim refers to.
Continuous Updates
As new claims come in, facility lists automatically update. Catch recent treatments without having to ask patients about additional providers.
Export Capability
One-click export to CSV, direct integration with your existing case management system, or API access for custom workflows.
Automated Discovery in Action
Behind the simple interface, sophisticated technology transforms raw insurance data into actionable facility lists.
PATIENT DATA INPUT
ORGANIZED RESULTS
From Patient Data to Facility Lists
Submit Patient Data
Upload patient identifiers through our secure portal or API. Site Sonar begins the discovery process immediately.
Claims Database Query
Our engine searches across insurance claims databases to find every facility associated with the patient's treatment history.
Facility Matching
AI-powered matching translates insurance codes into verified facility names, current addresses, and contact information.
Organized Results
Your team receives a clean, structured facility list organized by patient — ready to export or feed directly into your case management system.
What You Actually Get
See how Site Sonar transforms basic patient identifiers into a complete, verified facility list with provider details, encounter types, and service dates.
USE CASE: RECORD RETRIEVAL CANVASSING
A record retrieval company submits James Rivera (DOB: 07/22/1978, Zip: 75201) to identify all facilities where he received care. Within minutes, Site Sonar returns 6 verified facilities spanning primary care, emergency, specialist, and lab encounters.
Facilities Discovered
Dallas Medical Center
Inpatient500 W Main St, Dallas TX 75201
Dr. Sarah Kim, MD
Office Visit120 Oak Ave, Ste 300, Dallas TX 75202
Parkland Emergency Dept
Emergency5200 Harry Hines Blvd, Dallas TX 75235
Quest Diagnostics — Dallas
Lab8150 Brookriver Dr, Dallas TX 75247
Structured JSON Output
{
"patient_id": "CLT-2025-04821",
"sites": [
{
"site_sonar_id": 90127,
"npi": "1122334455",
"facility_name": "Dallas Medical Center",
"encounter_type": "Inpatient",
"start_date": "01/15/2023",
"end_date": "01/18/2023",
"address": "500 W Main St, Dallas TX 75201",
"specialty": "Internal Medicine"
},
{
"site_sonar_id": 90128,
"npi": "2233445566",
"facility_name": "Dr. Sarah Kim, MD",
"encounter_type": "Office Visit",
"start_date": "03/05/2023",
"end_date": "03/05/2023",
"address": "120 Oak Ave, Ste 300, Dallas TX 75202",
"specialty": "Cardiology"
},
{
"site_sonar_id": 90129,
"npi": "3344556677",
"facility_name": "Parkland Emergency Dept",
"encounter_type": "Emergency",
"start_date": "06/12/2024",
"end_date": "06/12/2024",
"address": "5200 Harry Hines Blvd, Dallas TX 75235",
"specialty": "Emergency Medicine"
}
],
"summary": {
"total_sites": 6,
"date_range": "01/2023 - 06/2024",
"encounter_types": ["Inpatient", "Office Visit", "Emergency", "Lab"]
}
}Sample output condensed for illustration. Full response includes all discovered sites with complete provider details.
Why Site Sonar is Fundamentally Better
Replace hours of manual research with automated, claims-verified facility discovery that finds providers your team would never uncover on their own.
Manual Discovery vs. Site Sonar
Manual Discovery
Site Sonar
The Impact
Automated discovery consistently outperforms manual research across every metric
"Site Sonar found 40% more facilities than our team was discovering manually. We're retrieving records from sites we never would have known about — and our clients see the difference in case outcomes."
VP of Operations
Record Retrieval Company
Ready to Stop Playing Detective?
Give your team back their time and give your clients faster, more complete results. See Site Sonar in action with a personalized demo.
95% Accuracy
Verified facility identification you can trust
93% Coverage
Comprehensive results for nearly every patient
90% Time Saved
From hours to minutes per case